FAQs

WHEN IS THE CONFERENCE?

The 2024 Leadership & Innovation Summit will take place Thursday, November 13 - Sunday, November 16, 2024.

WHERE IS THE 2024 LEADERSHIP & INNOVATION SUMMIT?

It will be held at the The Ballantyne

The Ballantyne, Charlotte
10000 Ballantyne Commons Pkwy
Charlotte, North Carolina 28277
Tel: 704-248-4000

REGISTRATION AND FEES

Registration must be completed prior to the registration cut-off date of Thursday, October 19, 2024.

All registration fees are collected at time of registration via credit card (Visa, MasterCard, Discover and American Express).

Legislator Registration Fee for the Women In Government 2024 Leadership & Innovation Summit in Texas is $150, and North Carolina women state legislators are offered complimentary "Host State Legislator Registration" to attend this event. Please note that all legislator attendees must complete registration (including payment of fee if applicable) in order to access the Legislator Travel Scholarship benefit.

Women In Government Board Members are entitled to complimentary registration and are eligible for the Legislator Travel Scholarship upon registration. Please contact WIG Business Operations Specialist, Carla Cunningham if you have any questions.

Business Council, Associate Members and Sponsors are entitled to one or more complimentary registrations depending on level of support. Contact WIG Executive Director Meredith Martino for more information.

Individual Private Sector Registration is available for $950.

WHAT IS INCLUDED IN MY REGISTRATION?

Registration includes access to all regular sessions, meals and ancillary events as part of this year’s program. Registrants attending specific invitation-only events are not charged additional fees.

HOW DO I REGISTER?

To register yourself as an attendee for the Women In Government 2024 Leadership & Innovation Summit, please note the following:

Please enter your email address in the large text box at the bottom of this page and then click the large “Register Now” button. This will take you to the registration form to be completed and at the bottom of the form you will be prompted to choose your own password. Please note that you are are registering according to your appropriate registration Type: Legislator, Non-Paying Attendee (Business Council, Associate Member, Event Sponsor or Reciprocal Organization tracks) or Paid Private Sector Attendee.

Please note that the registration site includes the ability to log back in and edit a completed registration. For any changes you need to make after you’ve submitted the form please click the “Already Registered?….” area and then, after logging in, you will see everything previously entered.

If you are submitting multiple registrations, please select 'Logout' (found to the left of the form, underneath the 'Edit Registration' option) once you have finished each one. This will return you to the site and allow you to register the next person using the same browser.

HOW DO I BOOK MY HOTEL RESERVATION?

Registrants are provided a link to make reservations at the host hotel, The Ballantyne Hotel. Speakers do not need to register. Please email event staff for any hotel needs or logistical queries.

WHOM SHOULD I CONTACT IF I HAVE SPECIAL DIETARY NEEDS OR ALLERGIES?

Please list any special dietary needs or allergies in the Special Requests section while registering for the conference or by email by clicking here.

CONFERENCE CODE OF CONDUCT

All conference attendees are expected to be respectful of the opinions and time of fellow attendees, presenters and conference and venue staff, and agree to abide by Women In Government’s Conference Code of Conduct.

LEGISLATOR TRAVEL SCHOLARSHIP POLICY

Legislator Travel Scholarships are available on a first-come/first-served basis to registered women state legislators in the form of post-conference reimbursement up to $1,200 for eligible travel costs. Registration must be completed prior to the registration cut-off date of Thursday, October 19, 2024. All legislator scholarship reimbursements are made post-event.

Reimbursement forms will be available electronically and onsite. All eligible scholarship recipients must submit signed reimbursement forms and receipts to Women In Government no later than Tuesday, December 31, 2024.

HEALTH & SAFETY PROTOCOLS

Women In Government follows the health and safety rules of the host venue, city and state in place during our events. Please note that WIG does not require proof of Covid vaccination to attend our conferences, but restaurants and other venues in the area may. Attendees may want to keep proof of Covid vaccination on hand at all times while planning your non-conference free time.

TRAVEL PLANNING AND GETTING TO THE HOTEL

Please refer to the agenda to note start and end times the conference and any invitation-only events that you are attending so that you can plan your arrival and departure travel and free time accordingly.

Hotel Check-In/Out: Check-In is 4:00pm and Check-Out is 11:00am.

Getting to the Conference Hotel: The Ballantyne is located on the corner of Johnston Road and Ballantyne Commons Parkway. The main entrance is Johnston Road. The Ballantyne located is 24 minute from the Charlotte Douglas International (CLT) Airport and Uptown Charlotte.

The Ballantyne Hotel & Lodge: 10000 Ballantyne Commons Parkway, Charlotte NC 28277

Ride Share/Taxi: Uber/LYFT/Taxi are available with rates varying depending on time and demand.

Driving: Self-Parking and Valet Parking are available daily. For transportation assistance, please contact their Concierge at (704) 248-4055 for current fees and other information about valet and self-parking.

WHAT IS THE CANCELLATION POLICY?

Legislators, if you need to cancel, please notify Women In Government immediately if you are unable to attend so that we may award your scholarship to another legislator. Kindly send notice of your cancellation by email by clicking here no later than Wednesday, October 16, 2024.

Legislator registration fee may be refunded as follows:

• 100% of the of registration fee is refunded for cancellation made by 10/16/2024

• $100 of the registration fee is refunded for cancellation received from 10/17- 10/ 30/2024

• No registration fee is refunded from 10/31 till the event, but the registration fee may be transferred to attend the November 2025 National Legislator Conference (please contact staff for details)

Attendees cancelling event registration are responsible for cancelling their hotel accommodations and all travel.

WHAT IS THE DRESS CODE / ATTIRE FOR THE CONFERENCE?

Business casual is recommended during the conference. Also, some receptions may be held outside, so remember to pack a sweater or jacket.

ONSITE CONFERENCE CHECK-IN

All conference programming will take place at the The Ballantyne, Charlotte. Please come to the Women In Government 2024 Leadership & Innovation Summit Registration Desk in the Fredericksburg Foyer in the conference center to pick up your name badge and conference materials.

SOCIAL MEDIA

Please stay connected with Women In Government for all conference updates as they are announced and share this event with your colleagues! Women In Government may be found on Twitter, Facebook, Instagram, and LinkedIn using event hashtag #WIG2024. Or visit our website Women In Government’s website: www.womeningovernment.org.

POST-EVENT SURVEY

Please be sure to fill out the post-event survey following the conference. Your feedback is important as WIG develops future programs and events. Thank you!